Managing notes, files and links in Horizon Workrooms

You can manage a workroom’s notes, files, and links from the Workrooms web app on your computer or in VR using Oculus Remote Desktop.
You can also manage a workroom’s files on video call during a workroom meeting by clicking in the bottom right.

Creating and managing notes
To create a note:
  1. 1.
    From the Workrooms web app, click on the workroom you want to create a note in.
  2. 2.
    Click next to Notes, Files, and Links, then click Create a note.
  3. 3.
    Edit your note.
    • You can add action items and links to your note by clicking the corresponding icon next to Insert at the top.
  4. 4.
    When you’re finished, click Share to Workroom in the top right.
You can edit a note by clicking on it. To manage a note, hover over it and click . From here, you can:
  • View note details.
  • Copy a link to share the note.
  • Pin the note to the workroom.
  • Delete the note.
Keep in mind, all workroom members can view and edit notes.

Uploading and managing files
To upload a file:
  1. 1.
    From the Workrooms web app, click on the workroom you want to upload a file to.
  2. 2.
    Click next to Notes, Files, and Links, then click Upload a file.
  3. 3.
    Click on the location you want to upload a file from, then navigate to the file and click on it.
  4. 4.
    Click Upload.
You can view a file by clicking on it. To manage a file, hover over it and click . From here, you can:
  • View file details.
  • Copy a link to share the file.
  • Pin the file to the workroom.
  • Download the file.
  • Delete the file.

Sharing and managing links
To share a link:
  1. 1.
    From the Workrooms web app, click on the workroom you want to share a link to.
  2. 2.
    Click next to Notes, Files, and Links, then click Share a Link.
  3. 3.
    Click Paste a link and enter the link you want to share.
    • You can add a description by clicking Add a description (optional) and entering a description.
  4. 4.
    When you’re finished, click Share.
You can visit a link by clicking on it. To manage a link, hover over it and click . From here, you can:
  • View link details.
  • Copy the link to share it.
  • Pin the link to the workroom.
  • Delete the link.

Managing workroom files in VR
To access a workroom’s files from inside a workroom in VR, you need to have Oculus Remote Desktop installed and connected.
To manage workroom files from a workroom in VR:
  1. 1.
    From the desk menu, select the Room tab.
  2. 2.
    Select Room Details, then select Notes, Files, and Chat. This will open the Workrooms web app on your virtual desktop.

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